Executive Assistant

The Opportunity

The Day-to-Day Activities

• CEO Office General Administrative Support: Strategically manage the CEO's calendar and inbox, anticipate needs, resolve scheduling conflicts, and coordinate travel and expenses.
• Board of Directors Secretary: Act as Board Secretary, managing all board and committee logistics, taking and preparing meeting minutes, and ensuring full compliance with governance practices and bylaws.
• Philanthropy Support: Strategically support CEO engagement with donors by coordinating outreach, maintaining donor materials, and assisting in the execution of stewardship activities.
• Special Projects and Executive Initiatives: Lead and execute varied projects, including presentations and strategic initiatives, while tracking key deliverables and stakeholders across all CEO-led workstreams.
• Professional Asset Creation: support in the creation of occasional presentations such as slide decks and registration pages that adhere to branding standards, in collaboration with the marketing team.
• Team Collaboration: Support the Senior Leadership Team with general administrative duties as needed. Participate in the Platform Social Committee and Continuous Improvement initiatives.
• The Platform Way: Participate in Platform’s ongoing Continuous Improvement initiatives and embrace our "All Hands" values by assisting with internal events and other duties as required.

Qualifications

• Education: Post-secondary education in Business Administration or a related field.
• Executive Support: Minimum 5 years of experience supporting C-level executives with exceptional project and time management skills.
• Board Governance: Minimum 5 years of experience as a Board Secretary or on a board with direct administrative responsibilities.
• Communication and Relationship Skills: Exceptional interpersonal skills with the ability to act as a polished, confidential liaison for board members, key stakeholders and philanthropists.
• Technical Proficiency: Advanced proficiency in GSuite, Asana, and Hubspot. Canva an asset.
• Project Management: Proven ability to manage multiple priorities and lead projects from planning through to execution.
• Strategic Assets: Experience in marketing, events, or using AI tools to improve administrative workflows is considered a major asset.

What We Are Looking For

• A Community-First Mindset: You are energized by meeting new people and are eager to help them build connections within our community and the tech ecosystem.
• Independence and Action: You are execution-focused with a bias toward action and the ability to solve problems independently with little oversight.
• Adaptability: You are comfortable in ambiguity and can quickly derive context to apply sound judgment when managing competing priorities.
• Professionalism and Rapport: A high level of professionalism and the ability to work comfortably across multiple working styles in a fast-paced environment.
• Attention to Detail: Exceptional organizational skills and strong follow-through on all tasks.
• Forward-thinking: You can anticipate and act on the needs and requests of leadership before they even ask.

Platform Calgary Perks

• A Unique Place to Work: The Platform Innovation Centre is the front door to Calgary’s tech and innovation community, home to 100+ partners dedicated to helping companies start, grow, and succeed.

Diversity and Inclusion