Event Sales Coordinator

Calgary, Alberta, Canada .
full-time . July 3, 2025

Description

Event Sales Coordinator,

Full Time 1 year contract

Salary starting at $60,000 - 65,000/year

Are you drawn to Calgary’s thriving tech sector and looking to build a meaningful career that allows you to have an impact in your community? Does the prospect of city-building work excite you? If you thrive in a collaborative environment and enjoy putting your own innovative spin on things, then we think this is what you were meant to do as Platform Calgary’s newest Event Sales Coordinator.

We are looking for a highly motivated and detail-oriented Events Sales Coordinator to drive venue sales for our Events team. This role is essential for managing the entire sales cycle, from initial client inquiry to seamless handoff for event planning. You will contribute directly to achieving sales targets while ensuring an exceptional client experience. We're looking for someone proactive with excellent communication skills and a passion for events, client service, and hospitality.

What will you do?

Lead Management: Serve as the primary contact for event inquiries, qualify leads, and maintain rapid response standards (24-hour turnaround). Support outbound sales initiatives.
Client Engagement & Tours: Schedule and conduct venue tours, present offerings, and build client rapport.
Proposal & Contract Administration: Draft proposals, prepare contracts, secure signed agreements, and manage deposits.
CRM & Calendar Management: Maintain accurate client records, manage event availability, and track lead sources.
Sales Handoff: Create detailed booking summaries for the planning team and ensure smooth client transitions.

Additional Responsibilities:

Track and report on sales metrics (inquiries, conversions, lost business).
Support the creation and maintenance of sales collateral (decks, rate sheets, templates).
Assist with internal events and be available for occasional work outside regular business hours.

The right candidate will demonstrate the following qualifications:

2-4 years of experience in venue sales or event management (asset).
Experience with Momentus, HubSpot, or similar event management software (asset).
Exceptional project management, organizational, and time management skills.
Results-oriented with a strong customer service focus.
Excellent verbal and written communication skills.
Proactive problem-solver and a collaborative team player.
Ability to thrive in a fast-paced environment with tight deadlines.

Who you are:

Exceptional Communicator: Clear, concise, active listening, and negotiation skills.
Extremely Organized: Meticulous attention to detail, multitasking, and accurate record-keeping.
Skilled at Sales & Customer Service: Proactive sales approach, strong client relationship management, problem-solving, and understanding of booking prioritization (paid vs. in-kind).
Knowledgeable in the Events Industry: Understanding of event logistics and venue expertise.
Technically Skilled: Familiarity with CRM/event management software (asset) and Google Office Suite.
Professional at all times: Composed under pressure, positive attitude, and a strong team player.

During the interview process, we will be looking for:

A high level of professionalism and ability to connect with others to build positive relationships and be a true collaborator.
Strong emotional intelligence, a high level of empathy and active listening skills.
Forward thinking - you can anticipate and act on the needs and requests of multiple collaborators/contributors.
Initiative - proactively create and follow through on new ideas and strategies.

Platform Calgary perks:

Hybrid and flexible work: Our team enjoys the flexibility of hybrid work and flexible hours, so we can all do our best work.
Great benefits from day one: Health, dental and wellness benefits; RRSP matching program; parental leave top-up program development stipends and other perks!
Paid Time Off: We offer plenty of paid time off, as well as a holiday closure in December/January.
A unique place to work: The Platform Innovation Centre is the front door to Calgary’s tech and innovation community. Home to 120+ partners (and the thousands of guests who attend education programs, meetups and other events) dedicated to helping companies to start, grow and succeed.

We are fostering a culture of belonging that is diverse and inclusive. This begins with an equitable and accessible hiring process.

We highly encourage applications from excluded and marginalized communities, regardless of race, creed, sex, gender, orientation, religion, and including persons with disabilities, visible minorities and foreign-born residents.
You do not need to meet 100% of the qualifications to apply - if you think this could be the role for you and you bring something unique to the table, submit your application!
Any candidates with disabilities or who may require accommodations throughout the recruitment process are encouraged to contact jointheteam@platformcalgary.com.

To apply, please upload your cover letter and resume. We wish to express our appreciation to all applicants for their interest; however, only candidates selected for an interview will be contacted. This position will remain open until a suitable candidate is found.

About Platform Calgary

Platform Calgary is an impact organization whose members are tech companies, large and small, united in a vision of inclusive, innovation-driven prosperity for Calgary. Platform Calgary brings together the resources of Calgary's tech ecosystem to help startups launch and grow at every step of their journey, from ideation through to scale. Our focus is on making all parts of Calgary’s startup ecosystem better resourced, connected, efficient and prominent. For more information about Platform Calgary, visit platformcalgary.com

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