Platform Calgary Job Board Job Board / Executive Administrator / Apply Executive Administrator Personal Information First Name * Last Name * Email * Phone * Country * Postal Code * Professional Details Resume * Resume must be larger than 0 bytes and less than 25 MB. Cover Letter * Cover Letter must be larger than 0 bytes and less than 25 MB. Personal Information Executive Support & Priority Management: This role requires a minimum of five years supporting C-level executives. Please describe your most complex experience proactively managing a CEO's calendar and inbox. Specifically, how do you anticipate and resolve scheduling conflicts or competing priorities without direct oversight, and how do you decide when to communicate on the CEO's behalf versus escalating a request? * Board Governance and Administration: You will act as the Board Secretary for Platform’s Board of Directors. Detail your experience of at least five years in a similar role. What is your process for preparing, finalizing, and distributing comprehensive board packages and meeting minutes, and how do you ensure all board documentation and official records remain compliant and accessible within board software? * Project Management and Ambiguity: Describe a time you were tasked with leading a high-impact, non-routine "special project" or executive initiative where the scope was initially ambiguous. What steps did you take to define the project, manage deliverables, coordinate across internal and external teams (like marketing or events), and ensure a successful outcome with minimal intervention from the executive? * Stakeholder Relations, Judgment, and Confidentiality: This position involves high-level liaison work with Board Members and Philanthropists, requiring exceptional judgment and confidentiality. Provide an example of a situation where you had to apply sensitive judgment or manage a highly confidential communication or situation involving these key stakeholders. What was your approach, and what was the outcome? * Technical Proficiency and Workflow Improvement: The role requires advanced proficiency in GSuite, Asana, and Hubspot. Rate your proficiency in each of these tools (Beginner, Intermediate, Advanced). Furthermore, since experience with improving administrative workflows using AI tools is a major asset, describe any experience you have in using technology or tools to streamline administrative processes, such as automating reporting, tracking deliverables, or managing communication outputs. * Submit
